Constitution

WHITEHAWK COMMUNITY FOOD PROJECT CONSTITUTIONAL DOCUMENT

  1. NAME: The Whitehawk Community Food Project (WCFP)
    2a. PROJECT AIM:
    “To further awareness and participation of the local community in organic food production, incorporating sustainable principles, and fostering biodiversity of the local environment.”
    2b. OBJECTIVES:
    (i) To promote the numerous benefits of sustainable organic cultivation of vegetables, fruit and herbs;
    (ii) To provide opportunities for people to improve their physical, mental and social wellbeing;
    (iii) To increase the availability and variety of fresh organic produce in the local community;
    (iv) To provide opportunities for people to learn new horticultural and other skills
    (v) To foster a culture of care and respect for the natural environment, through personal interactions and education:
    (vi) To promote, encourage and educate people about composting, organic food growing, seed saving, cooking and good health.
    (vii) To provide immediate access to food growing whilst offering free, high quality fruit and vegetables in return for help:
    (viii) To involve children and vulnerable adults in planting, growing and eating healthy food, as a way of connecting to nature and the environment:
    (ix) To enhance skills and employability by offering practical-based training and volunteering opportunities:
    (x) To create and enhance wildlife habitats, protect bio-diversity:
    (xi) To maintain a seed library (of open pollinated varieties)
    (xii) To search out and trial both rare and modern crop varieties, and to save seed and improve those varieties which perform well through continual selection and plant breeding
    (xiii)  To share seed through local networks
    (xiv)  To promote healthy gardening by offering “drop-in” sessions and by running workshops
  1. POWERS:
    The group shall have the powers to:
    a) Employ staff in order to further the objects of the group. Management Committee members may be paid for sessional work.
    b) Raise funds to pursue the above objects.
    c) Do such things as are lawful and necessary in order to pursue those
    objectives.
  2. VOLUNTEERS:
    a) Volunteer participation in the design and scope of the project is central to its ongoing progress. Volunteers and user groups shall be encouraged from the Whitehawk area, as well as the wider community.
    b) Stakeholders will be those who wish to learn about organic food cultivation and the management and well-being of the local environment.
  3. MEMBERSHIP:
    a) Membership of the WCFP shall be £1 to all persons aged 18 and over irrespective of race, nationality, political views, religious opinion, gender and sexuality who live in the Brighton & Hove area and support the above objects.
    b) Junior Members: Membership of the group is also open to all persons under the age of 18 (known as Junior Members) who live in the Brighton & Hove area and support the above objects. They shall not have the right to vote at either Management or General Meetings.
  4. SUBSCRIPTIONS:
    Subscriptions will be decided at Annual General Meetings.
  5. MANAGEMENT:
    a) The group will be managed by a committee to be elected at an Annual General Meeting.
    b) The committee shall consist of Chairperson, Secretary, Treasurer and up to 7 other members and will meet at least 4 times a year.
    c) The quorum at a Management Committee Meeting will be 60% of its members.
    d) The Management Committee shall have the power to:
    i) Elect officers from among themselves if such posts fall vacant
    between Annual General Meetings.
    ii) Appoint any advisory or sub-Committees as the Management
    Committee may find necessary.
    iii) Set the rules of procedure for all Management Committee meetings
    which shall be revised by them whenever necessary.
    iv) Discuss with a view to acting upon comments and suggestions.
    v) Reserve the right to terminate memberships with immediate effect.

8.Finance:
The WCFP will function as a not-for-profit group.
Finances shall be obtained by means of such fundraising activities as the Committee may deem acceptable and lawful.
All monies raised by, or on behalf of the WCFP shall be applied to further the objects of the WCFP and for no other purpose.
The treasurer shall keep proper accounts of the WCFP and shall open a bank account in the name of the WCFP. Reports on the finances will be made to the Management Committee regularly. At least 3 members shall be signatories to the bank account and at least two of these signatories will be needed to withdraw any monies. Signatories will not sign ‘blank’ cheques.
The accounts shall be independently examined each year. The examiner shall not be a member of the committee.

  1. ANNUAL GENERAL MEETINGS:
    a) The committee shall arrange its Annual General Meeting within 15 months of the last, giving at least 21 days’ notice for the purpose of:
    Receiving the Annual report of the Committee
    Receiving the independently-examined accounts
    Electing a new committee.
    Voting, if necessary, on proposals to amend the constitution.
    b) The quorum at an Annual General Meeting shall be 60% of members.
  1. SPECIAL GENERAL MEETING:
    The Committee may, at any time, and giving 14 days notice, call a Special General Meeting either for the purpose of altering the constitution or for considering any matter which the committee may decide should be referred to the members in general.
  2. ALTERATIONS TO THE CONSTITUTION:
    Any alteration to the constitution shall require the approval of a two-thirds majority of those present and voting at an Annual General Meeting or Special General Meeting.
  3. DISSOLUTION:
    If the committee should decide by a simple majority that it is necessary or advisable to dissolve the WCFP, it shall call a meeting of all the members of the project with at least 21 days’ notice, stating the terms of the resolution to be proposed at the meeting.
    If the decision is confirmed by a two-thirds majority of those present and voting at the meeting the committee shall have the power to dispose of any assets held by the WCFP. Any assets remaining after the satisfaction of any debts and liabilities shall be transferred to another organisation that shall use it towards charitable purposes which will benefit the East Brighton community.
    If the WCFP dissolves the management committee takes responsibility for returning the site to a state acceptable to new allotment tenants
  4. EQUAL OPPORTUNITIES
    The WCFP seeks to employ a policy of equal opportunities in respect of all members, volunteers, staff, management and trustees, irrespective of ethnicity, religious persuasion, gender, sexual orientation, disability, political bias or nationality, other than when to do otherwise would be injurious to the health and safety of any staff, management, volunteers, members, trustees or local residents.
    Signed
    CHAIR Charmaine Evans date 27/10/19
    SECRETARY Kerry Slater date 27/10/19

Whitehawk Community Food Project
Diversity Policy

  • WHITEHAWK COMMUNITY FOOD PROJECT (WCFP) is committed to encouraging equality, diversity and inclusion amongst our members and eliminating unlawful discrimination.
  • WCFP aims to be truly representative of all sections of the local community and for each member to be respected and valued.

THE POLICY’S PURPOSE IS TO:

  • Provide equality, fairness and respect for all members of WCFP, in line with The Equality Act 2010, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality and ethnic or national origin), religion or belief, sex and sexual orientation.

ACCESSIBILITY
WCFP aims to ensure that every member of the community is able to attend our activities, so we will reassess our access to meet the needs of our members.

  • WCFP also aims to make our activities and policies accessible by way of social media and also available to those who don’t have access to the internet, by advertising locally, by public notices and word of mouth and by liaising with other community food projects, to make the existence of WCFPP known to the community.

INCLUSION AND RESPECT:

  • Each member of the community will be made to feel welcome.
  • Sexist, racist, homophobic, transphobic or otherwise offensive and inflammatory remarks or behaviour are not acceptable. These constitute harassment and have no place in WCFP.

CODE OF CONDUCT AND DEALING WITH COMPLAINTS:
Our Code of Conduct clearly outlines acceptable behaviour and aims to ensure that any member not adhering to acceptable behaviour will have their membership revoked, if such behaviour continues.
WCFP will take seriously any complaints of bullying, harassment, victimisation, and unlawful discrimination by fellow members, the public and any others, in the course of the organisation’s activities.
Any member who feels they have been discriminated against by WCFP, or its members, should raise this with the Committee. Any decision to terminate someone’s membership will be made in line with the rules set out in the Code of Conduct.
REVIEW:
This Equality and Diversity Policy will be reviewed every 2 years.
Signed…L. Edwards
Date… 31/07/20.

Whitehawk Community Food Project
Code of Conduct

  • People will be treated with dignity and respect regardless of race, nationality, gender, sexual orientation, gender reassignment, disability and/or age.
  • At all times people’s feelings will be valued and respected. Language or humour that people find offensive will not be used, e.g. sexist or racist jokes or terminology which is derogatory to someone with a disability.
  • No one will be harassed, abused or intimidated on the ground of his or her race, nationality, gender, sexual orientation, gender reassignment, disability or age
  • Incidents of harassment will be taken seriously. Sexist, racist, homophobic, transphobic or otherwise offensive and inflammatory remarks and behaviour are not acceptable. These constitute harassment, and have no place at WCFP.
  • Work safely and be considerate of the safety and enjoyment of others.
  • Be kind with your words and consider their impact
  • Speak out if you have a concern
  • Only take photos if you have agreed permission
  • Remember that we are visitors in the homes of wildlife, Respect wildlife and leave no trace – this includes litter.

Dealing With Complaints

  • The Committee will take complaints of discrimination and harassment very seriously. The committee will investigate the complaint, listening to all members involved
  • If the complaint is against a committee member, that member will not be part of conducting the investigation.
  • They will investigate them thoroughly, and provide opportunities for the person making the complaint to speak in a safe environment about their experience.
  • If the complaint is against a particular individual, the committee will hear their point of view.
  • The Committee will decide the action to take based on the principle of ensuring the continued inclusion and safety of any member who has experienced discrimination or harassment.
  • After hearing complaints if the committee feels that the code of conduct has been breached a warning will be issued. If the behaviour that breaches the code of conduct continues or their behaviour constitutes gross misconduct, the committee will terminate their membership.
    This policy will be reviewed every 2 years
    Signed:    Charmaine Evans
    Chairperson                                                        Date: 25/07/2020

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